Privacy policy

1. General Provisions

The current policy for the processing of personal data is compiled in accordance with the requirements of the Federal Law of 27.07.2006 No. 152-FL "On Personal Data" (hereinafter referred to as the Law on Personal Data) and defines the procedure for processing personal data and the measures for ensuring the security of personal data taken by Innopolis University (hereinafter referred to as the Operator).

1.1. The Operator's primary goal and condition of its activities is to respect the rights and freedoms of individuals and citizens in the processing of their personal data, including protecting the rights to privacy, personal and family secrets.
1.2. The current Operator’s policy regarding personal data processing (hereinafter – the Policy) applies to all information that the Operator can obtain about the visitors of the website https://icomp.cc/.

2. Main Concepts Used in the Policy

2.1. Automated processing of personal data — processing of personal data using computer technology.
2.2. Blocking of personal data — temporary cessation of personal data processing (except where processing is necessary to clarify personal data).
2.3. Website — a set of graphic and informational materials, as well as computer programs and databases ensuring their availability on the Internet at the network address https://icomp.cc/.
2.4. Information system of personal data — a set of personal data contained in databases and the information technology and technical means ensuring their processing.
2.5. Depersonalization of personal data — actions resulting in it being impossible to determine without additional information the ownership of personal data to a specific User or another personal data subject.
2.6. Processing of personal data — any action (operation) or a set of actions (operations), performed with or without the use of automation tools with personal data, including collection, recording, systematization, accumulation, storage, refinement (updating, change), extraction, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, destruction of personal data.
2.7. Operator — a governmental body, municipal body, legal entity or individual, organizing and (or) executing the processing of personal data, alone or jointly with others, as well as defining the purposes of personal data processing, the composition of personal data to be processed, actions (operations) performed with personal data.
2.8. Personal data — any information relating directly or indirectly to a defined or definable User of the website https://icomp.cc/.
2.9. Personal data permitted by the subject of personal data for distribution — personal data, access to which is provided to an unlimited number of persons by the subject of personal data by giving consent to the processing of personal data permitted for distribution under the Law on Personal Data.
2.10. User — any visitor to the website https://icomp.cc/.
2.11. Provision of personal data — actions aimed at disclosing personal data to a specific person or a certain circle of persons.
2.12. Dissemination of personal data — any actions aimed at disclosing personal data to an undefined circle of persons (transfer of personal data) or at familiarizing oneself with personal data of an unlimited number of persons, including the disclosure of personal data in the mass media, placement in information and telecommunication networks, or providing access to personal data in any other way.
2.13. Cross-border transfer of personal data — the transfer of personal data to the territory of a foreign state to a foreign authority, foreign natural or foreign legal entity.
2.14. Destruction of personal data — any actions as a result of which personal data is permanently destroyed with no possibility of further personal data content restoration in the information system of personal data and/or material carriers of personal data are destroyed.

3. Basic rights and obligations of the Operator

3.1. Operator has the right to:
  • receive from the data subject truthful information and/or documents containing personal data;
  • in the event of the data subject's withdrawal of consent for the processing of personal data as well as the submission of a request to cease the processing of personal data, the Operator may continue to process the personal data without the consent of the data subject if there are grounds specified in the Personal Data Law;
  • independently determine the scope and list of measures necessary and sufficient to ensure the fulfillment of obligations provided for by the Personal Data Law and adopted regulatory legal acts, unless otherwise provided by the Personal Data Law or other federal laws.
3.2. The Operator is obliged to:
  • provide the data subject, upon request, with information concerning the processing of their personal data;
  • organize the processing of personal data in accordance with the current legislation of the Russian Federation;
  • respond to inquiries and requests of data subjects and their legal representatives in accordance with the requirements of the Personal Data Law;
  • provide the necessary information to the authorized body for the protection of the rights of data subjects within 10 days from the date of receiving such a request;
  • publish or otherwise ensure unrestricted access to this Policy on the processing of personal data;
  • take legal, organizational, and technical measures to protect personal data from unlawful or accidental access, destruction, alteration, blocking, copying, provision, dissemination of personal data, as well as from other illegal actions with respect to personal data;
  • cease the transfer, distribution, provision of access to personal data, stop processing, and destroy personal data in the cases and in the manner provided for by the Personal Data Law;
  • fulfill other obligations provided for by the Personal Data Law.

4. Basic Rights and Obligations of Data Subjects

4.1. Data subjects have the right to:
  • receive information regarding the processing of their personal data, except cases provided for by federal laws. The information is provided to the data subject by the Operator in an accessible form and should not contain personal data related to other data subjects, except in cases when there are legitimate grounds for disclosing such personal data. The list of information and the procedure for obtaining it is established by the Personal Data Law;
  • demand from the operator the clarification of their personal data, their blocking, or destruction in case the personal data are incomplete, outdated, inaccurate, illegally obtained, or unnecessary for the stated purpose of processing, as well as to take measures provided by law to protect their rights;
  • set a condition of prior consent for the processing of personal data for the purpose of promoting goods, works, and services on the market;
  • withdraw consent for the processing of personal data, as well as submit a request to stop the processing of personal data;
  • appeal to the authorized body for the protection of the rights of data subjects or in court the illegal actions or inaction of the Operator in the processing of their personal data;
  • exercise other rights provided for by the legislation of the Russian Federation.
4.2. Data subjects are obliged to:
  • provide the Operator with accurate information about themselves;
  • inform the Operator about the clarification (updating, changing) of their personal data.
4.3. Individuals who provide the Operator with inaccurate information about themselves, or information about another data subject without the consent of the latter, bear responsibility in accordance with the legislation of the Russian Federation.

5. Principles of Processing Personal Data

5.1. The processing of personal data is carried out on a legal and fair basis.
5.2. The processing of personal data is limited to achieving specific, predefined, and lawful purposes. The processing of personal data that is incompatible with the purposes of collecting personal data is not allowed.
5.3. The merging of databases containing personal data, the processing of which is carried out for incompatible purposes, is not allowed.
5.4. Only personal data that meets the purposes of their processing are subject to processing.
5.5. The content and volume of processed personal data correspond to the stated purposes of their processing. Redundancy of processed personal data with respect to the stated purposes of their processing is not allowed.
5.6. Accuracy, sufficiency, and, where necessary, relevance of personal data to the purposes of processing personal data are ensured during the processing of personal data. The Operator takes necessary measures and/or ensures their adoption to delete or clarify incomplete or inaccurate data.
5.7. Storage of personal data is carried out in a form that allows identifying the data subject of personal data for no longer than is required by the purposes of processing personal data, unless the storage period of personal data is established by a federal law, contract, the party to which, the beneficiary or the guarantor under which is the data subject of personal data. The processed personal data is destroyed or anonymized upon achievement of the processing goals or in the event of the loss of the need to achieve these goals, unless otherwise provided by federal law.

6. Goals of Personal Data Processing

Purpose of Processing:
  • Informing participants of the ICOMP conference through sending emails and text messages to their phone numbers.
Personal Data:
  • Surname, first name, patronymic
  • Email address
  • Phone numbers
Legal Basis:
  • Federal Law "On Information, Information Technologies, and Protection of Information" dated 27.07.2006 N 149-FZ
Types of Personal Data Processing:
  • Collection, recording, systematization, accumulation, storage, destruction, and anonymization of personal data.
  • Sending informational emails to email addresses.

7. Personal Data Processing Conditions

7.1. Personal data processing is carried out with the consent of the personal data subject to the processing of their personal data.
7.2. Personal data processing is necessary to achieve the goals provided by the international treaty of the Russian Federation or by law, to fulfill the functions, powers, and duties imposed by the legislation of the Russian Federation on the operator.
7.3. Personal data processing is necessary for the administration of justice, enforcement of a judicial act, an act of another authority or official, subject to enforcement in accordance with the legislation of the Russian Federation on enforcement proceedings.
7.4. Personal data processing is necessary for the performance of a contract, of which the data subject is a party, beneficiary, or guarantor, as well as for the conclusion of a contract at the initiative of the data subject or a contract under which the data subject will be a beneficiary or guarantor.
7.5. Personal data processing is necessary for the exercise of the rights and legitimate interests of the operator or third parties, or for the achievement of socially significant purposes, provided that the rights and freedoms of the data subject are not violated.
7.6. The processing of personal data is carried out for personal data made publicly available by the data subject or at their request (hereinafter - publicly available personal data).
7.7. The processing of personal data is carried out for the publication or mandatory disclosure in accordance with federal law.

8. Order of Collection, Storage, Transmission, and Other Types of Personal Data Processing

The security of personal data processed by the Operator is ensured through the implementation of legal, organizational, and technical measures necessary to fully comply with the requirements of the current legislation in the field of personal data protection.

8.1. Data Security Measures
  • The Operator ensures the integrity of personal data and takes all possible measures to prevent unauthorized access to personal data.
8.2. Transfer of Personal Data
  • User's personal data will never, under any circumstances, be transferred to third parties except in cases related to the execution of current legislation or if the data subject has given consent to the Operator for the transfer of data to a third party to fulfill obligations under a civil law contract.
8.3. Data Accuracy
  • In case of inaccuracies in personal data, the User can update them independently by sending a notification to the Operator via email at icomp@innopolis.ru with the subject "Personal Data Update".
8.4. Data Processing Period
  • The processing period of personal data is determined by the achievement of the purposes for which the personal data were collected, unless another period is provided for by a contract or current legislation.
8.5. Information from Third-party Services
  • All information collected by third-party services, including payment systems, communication tools, and other service providers, is stored and processed by these entities (Operators) in accordance with their User Agreement and Privacy Policy. The data subject is bound by these documents. The Operator is not responsible for the actions of third parties, including the service providers mentioned in this provision.
8.6. Prohibitions and Conditions for Data Processing
  • Prohibitions on transfer (except for providing access) and processing or conditions for processing personal data authorized for distribution do not apply in cases of personal data processing in the state, public, and other public interests as defined by the legislation of the Russian Federation.
8.7. Data Confidentiality
  • The Operator ensures the confidentiality of personal data during processing.
8.8. Data Storage
  • The Operator stores personal data in a form that allows the identification of the data subject for no longer than required to achieve the purposes of processing the personal data, unless the storage period is established by federal law, a contract, the beneficiary or surety under which the data subject is the party.
8.9. Termination of Data Processing
  • The cessation of personal data processing may be due to the achievement of the processing purposes, expiration of the consent of the data subject, withdrawal of consent by the data subject, or a request to cease the processing of personal data, as well as the identification of unauthorized personal data processing.

9. List of actions performed by the Operator with personal data received

9.1. The Operator collects, records, systematizes, accumulates, stores, clarifies (updates, changes), extracts, uses, transmits (distributes, provides, accesses), depersonalizes, blocks, deletes, and destroys personal data.
9.2. The Operator carries out automated processing of personal data with receipt and/or transmission of the received information through information and telecommunication networks or without them.

10. Cross-border transfer of personal data

10.1. Before commencing activities related to the cross-border transfer of personal data, the Operator is obliged to notify the authorized body for the protection of the rights of personal data subjects of its intention to carry out the cross-border transfer of personal data (such notification is sent separately from the notification of the intention to process personal data).
10.2. Before submitting the above-mentioned notification, the Operator is obliged to obtain from the authorities of a foreign state, foreign individuals, and foreign legal entities to whom the cross-border transfer of personal data is planned, the relevant information.

11. Confidentiality of personal data

The Operator and other persons who have access to personal data are obliged not to disclose personal data to third parties and not to distribute personal data without the consent of the subject of personal data, unless otherwise provided by federal law.

12. Final provisions

12.1. The User can obtain any explanations on issues related to the processing of his personal data by contacting the Operator via email icomp@innopolis.ru.
12.2. Any changes to the policy of processing personal data by the Operator will be reflected in this document. The policy is valid indefinitely until replaced by a new version.
12.3. The current version of the Policy is freely available on the Internet at https://icomp.cc/privacy.